Specialist Expediting

What the work is

About the Role International Maritime Industries is seeking a Specialist, Expediting to join its team. This full-time role is responsible for expediting assigned Purchase Orders/Packages, ensuring the timely delivery of materials to the required destination in accordance with IMI policies and procedures. The Specialist plays a critical role in securing the quality and timely delivery of materials and services, contributing to project success. Key Responsibilities Examine and ensure supplier acknowledgment of purchase orders, verifying that promised dates, deliverables, and FAT/Inspection activities are achievable. Develop and implement expediting follow-up plans tailored to the complexity of each Purchase Order. Determine Incoterms and Payment Milestones (LC/CAD/ABG/PBG) to facilitate the initiation of manufacturing at supplier facilities. Coordinate with suppliers and the Project Team to ensure package dossier requirements (GAD, ITP, Production Schedule, Quality package, Final Dossier) are delivered according to schedule and contract specifications. Monitor and expedite missing or returned documents/drawings from Suppliers/contractors and Engineering/Operations. Establish and conduct weekly Expediting, OSD, and E&P meetings with internal stakeholders as required, monitoring the Return on Sales (ROS) against critical packages. Track manufacturers' production schedules (Gantt Charts) to identify delivery improvement opportunities, critical paths, early detection of delays, and mitigation plans. Maintain and update data in relevant systems to ensure accurate tracking of project materials progress. Acquire weekly or bi-weekly progress reports on materials/services. Monitor, control, and mitigate issues impacting manufacturing, inspection, and delivery. Escalate issues promptly to supplier senior management and the IMI team, seeking alternative solutions. Maintain an action list from project meetings to provide updates on materials/services flow. Identify disruptions in supplier/contractor submission and delivery schedules through regular progress meetings. Communicate regularly with assigned suppliers to ensure the latest delivery information is updated and relayed to the project team. Collaborate with suppliers and the project team to create recovery plans for delivery schedule slippages. Coordinate with the IMI warehouse/project team to ensure GRN/SES completion and posting in the ERP system. Facilitate communication between supplier/contractor and IMI finance regarding payment methods and bank guarantees. Work with the logistics team to arrange shipments from suppliers. Adopt a proactive approach to problem-solving. Collaborate with the Buyer, Senior Expeditor / Division Head-Expediting, PPM, and PM to adapt to changes and meet project critical material requirements. Manage Purchase Order volume with shorter lead times for fast-paced projects (MRO). Update and share weekly Expediting Schedules with relevant stakeholders. Monitor and close all Outstanding Deliveries (OSDs) to maintain a manageable count. Ensure purchase order closure in the system with complete package documents. Qualifications and Experience 2-5 years of relevant experience. Ability to communicate with confidence. Physically fit and able to work in extreme climatic conditions. Excellent listening skills and assertive leadership capabilities. Strong interpersonal skills. Proficiency in documentation, computer operations, procedures, and systems. Demonstrated ability in problem definition and resolution. Leadership, motivation, and teamwork skills. Proactive approach, with the ability to listen to others' views and respond logically without resorting to authority. Ability to relate effectively at all levels. Conscientious, thorough, and capable of handling detailed, routine work. Resilience under pressure and capable of managing competing priorities.